Board of Directors Meeting Summaries
The AMIA Board of Directors passed a motion to summarize and post Board of Directors' Meeting minutes at their March 2010 Meeting. The meeting minutes are intended to inform the AMIA community of current business and activity undertaken by the board.
January 26, 2010—Nancy Lorenzi welcomed the board members and called the meeting to order at 4:02 PM. Minutes from the previous meeting were reviewed and approved. The board approved Reed Gardner as chair of the JAMIA editor search committee by e-mail vote earlier this month. Dr. Lorenzi reported that a special issue of AMIA e-News will be sent announcing Randy Miller’s retirement as JAMIA editor effective December 31, 2010. Dr. Lorenzi discussed the upcoming board strategic realignment meeting in March and the priority items to focus on during the meeting. Dr. Lorenzi reviewed the proposed list of committee chairs with the board and the list was approved. Dr. Shortliffe updated the board on the search for the vice president of corporate relations and development noting that a job description was being circulated to our industry advisory council and corporate members. There being no further business, the meeting adjourned at 4:38 PM.
February 23, 2010—Nancy Lorenzi welcomed the board members and called the meeting to order at 4:06 PM. Minutes from the previous meeting were reviewed and approved. The board approved the Public Policy Committee’s proposal to establish the AMIA Biomedical and Health Informatics Public Policy Leadership Program. Dr. Shortliffe provided the board with an update about ongoing proposal work and discussed other items from our program portfolio. There being no further business, the meeting adjourned at 5:00 PM.
March 4, 2010—Nancy Lorenzi welcomed the board members and called the meeting to order at 1:02 PM. Minutes from the previous meeting were reviewed and approved. The board approved the evaluation process of a wholly owned AMIA global entity. The board also approved the official AMIA comments regarding meaningful use. There being no further business, the meeting adjourned at 3:00 PM. The board reconvened for business on March 5 at 10:00 AM and approved Neil Sarkar as the scientific program committee chair of the 2011 Summit on Translational Bioinformatics. There being no further business, the meeting adjourned at 10:05 AM.
May 24, 2010—Nancy Lorenzi welcomed the board members and called the meeting to order at 8:30 AM. Minutes from the previous meeting were reviewed and approved. The board reviewed the program for AMIA Now! and thanked the scientific program committee for their work. The board approved the recommendations from the Representation Task Force on clarifications to process related to speaking on behalf of or representing AMIA [this policy has been posted to the AMIA web site]. The board approved the recommendations from the Audit Committee to approve the 2009 audit with two clarification changes as noted by Scott Evans, Treasurer. The board also reviewed and approved the restatement of the 2008 audit per the recommendations from AMIA’s auditing firm. The board approved the appointment of Lucila Ohno-Machado as the editor of JAMIA effective January 1, 2011. Dr. Shortliffe and the staff reviewed AMIA program activities. The board approved the appointment of a Conflict of Interest Task Force to study AMIA’s conflict of interest statement, policies, process for monitoring and managing resolutions. The task force will also review and recommend if AMIA should adopt the CMSS Code for Interactions with Companies. The board approved the filing of a new global health informatics partnership corporation with same conflict of interest policies as AMIA’s (and subject to changes as define by AMIA’s task force charged at this meeting with studying the current processes) and liability insurance that mirrors the indemnifications defined in AMIA’s liability insurance. Doug Peddicord joined the board meeting to update the board about the last several months and gave a brief history of AMIA’s public policy work. He also discussed our public policy and government relations goals and objectives continuing to make a difference for the biomedical and health informatics community, for AMIA members, and for the organization. The staff and non-voting members were excused at 2:40 PM and the board went into executive session.
June 22, 2010—Nancy Lorenzi welcomed the board members and called the meeting to order at 4:10 PM.Minutes from the previous meeting were reviewed and approved. The board received a report from Ted Shortliffe on corporate development activities, Nancy Light on marketing and communications, and Jeff Williamson on the annual symposium. The board approved the proposed model for the GHIP board of directors. The board received a report from Karen Greenwood that the revised 990 form was filed. There being no further business, the meeting adjourned at 4:55 PM.
September 28, 2010—Nancy Lorenzi welcomed the board members and called the meeting to order at 4:03 PM. Dr. Lorenzi noted an addition to the agenda about the JAMIA embargo. Minutes from the previous meeting were reviewed and approved. The board received a report on AMIA branding and messaging. The board approved a new AMIA logo and tagline which will be unveiled at the annual symposium. The board received an updated report from the vendor task force and endorsed the report. The board received a report from the publications committee about the JAMIA embargo policy. The board directed that all articles published in the 2010 volume year of JAMIA would have a 12-month embargo policy applied to them unless the author’s have chosen to pay the open access fee. The board received a report from Nancy Lorenzi on the status of the strategic realignment document, from Ted Shorliffe on Medinfo activities, from Jeff Williamson on upcoming meetings, and from Scott Evans and Karen Greenwood on AMIA finances. The board received an acknowledgement of the two email votes approving the GHIP board and 2011 spring public health informatics event. There being no further business, the meeting adjourned at 5:01 PM.
October 26, 2010—Nancy Lorenzi welcomed the board members, called the meeting to order at 4:02 PM and noted that the budget discussion would be discussed during executive session. Minutes from the previous meeting were reviewed and approved. The board approved the proposal presented by Jonathan Grau to restructure 2011 corporate membership. The board received a report from Ted Shortliffe about the publication of the vendor task force report, a report from Nancy Lorenzi and Karen Greenwood on the strategic realignment document and a preliminary September financial report. The board received an acknowledgment of the email vote approving the 2010 AMIA signature awards. The board went into executive session with Ted Shortliffe and Karen Greenwood at 4:40 PM.
November 13, 2010—Nancy Lorenzi welcomed the board members and called the meeting to order at 8:32 AM. Minutes from the previous meeting were reviewed and approved. The board approved a name change of the Formal Biomedical Knowledge Representation Working Group to the Knowledge Representation and Semantics Working Group. The board reviewed the written report from the national office and Nancy Lorenzi noted the email votes approving the strategic realignment document and the 2009 Form 990. The board reviewed the annual symposium programming and received a report from Ted Shortliffe on his activities. The board approved the 2011 budget. The board received a report from Doug Peddicord on policy activities and a report from the JAMIA editor, incoming editor and chair of the Publications Committee. The board approved an update to the JAMIA embargo policy that published content would be deposited in PubMed Central after 12 months. Seth Foldy joined the board meeting and discussed CDC’s informatics activities. Bob Mayes joined the board meeting and discussed GHIP activities. The board approved a proposal to restructure the International Affairs Committee. David Kaelber updated the board on the Student Working Group and their desire to create more of a dialogue between our student members and the board. David will facilitate these discussions. The board received a report from ACMI. Nancy Lorenzi presented plaques to outgoing board members David Bates and Kevin Johnson for their service to AMIA. The staff and non-voting members were excused at 4:30 PM and the board went into executive session.
January 18, 2011—Nancy Lorenzi welcomed the board members, called the meeting to order at 4:02 PM and welcomed Eneida Mendonca and Tom Payne to their first board meeting. Eneida had been elected by email vote to fill the open board seat. Minutes from the previous meeting were reviewed and approved. The board discussed the recommendation from the conflict of interest task force to update AMIA’s conflict of interest policies and suggested several modifications to the document. The board received a preliminary December financial report, a report from members of the JAMIA management committee, and an update about registration and programming at the Summits on Translational Science and Public Health Informatics meetings. There being no further business, the meeting adjourned at 4:59 PM.
February 15, 2011—Nancy Lorenzi welcomed the board members, called the meeting to order at 4:04 PM. Minutes from the previous meeting were reviewed and approved. The board approved the update to AMIA’s conflict of interest policy. The board approved the 2011-2012 policy priorities. The board received an updated 2010 year-end financial report, an update about registration and programming at the Summits on Translational Science and Public Health Informatics meetings, and an update on the ABPM work on subspecialty certification. The board received a report on the ACPE partnership project, a report on next steps for continuing our involvement on the IOM/RWJF Future of Nursing project, and an update about the new website. Nancy Lorenzi also reported that a new task force on sharing AMIA’s knowledge was formed and charged with conceptualizing a holistic approach to sharing informatics knowledge through our meetings. The task force will deliver an interim report to the board in July. There being no further business, the meeting adjourned at 5:03 PM.
